Free AI Email Writer

Describe the situation in plain words — who it's for, what you need, what's at stake — and get a send-ready draft with a subject line. The five presets map to the emails professionals actually dread writing: requests, follow-ups after silence, apologies, cold introductions, and declines that don't burn bridges.

The drafts are built around how busy people read: the ask arrives in the first two sentences, context follows, and every message ends with a clear next step instead of trailing off into "let me know your thoughts."

Real Examples

Request mode — client deadline pushback

Input

Client (Henderson & Co, contact Priya Shah) was promised their redesigned site live by Sept 12. Their content approvals are nine days late, so realistically we need Oct 1. They're 30% of our revenue — stay warm but firm, zero blame, and offer weekly preview builds so they feel momentum.

↓ output

Subject: Website launch — proposed new date of October 1 Hi Priya, I want to keep the Henderson & Co launch on track, so a quick honest update: with content approvals still pending, September 12 is no longer achievable without cutting scope we agreed on. We can go live confidently on October 1. To protect that date, we'll start building remaining pages from the approved sections today rather than waiting for the full set. Two things will help: 1. Content approvals by September 20 2. A 15-minute call Thursday to confirm the remaining page list I'll also send preview builds every Friday so you can watch progress between check-ins. If October 1 creates problems on your end, say the word and we'll find the least painful trade-off together. Thanks for the partnership — this site deserves to launch right. Warmly, Devon

Polite follow-up mode — unanswered catering quote

Input

Sent a catering quote to facilities director Marcus Webb ten days ago for their fall offsite (40 people). No reply. We met briefly at a chamber-of-commerce event. Don't want to nag; want to stay easygoing.

↓ output

Subject: Fall offsite quote — still holding your date Hi Marcus, Floating this back to the top of your inbox — the quote I sent on the 14th for your 40-person fall offsite is still valid, and I've kept your preferred date penciled in through Friday. No rush on deciding. But if the timing is off or the menu missed the mark, one line back telling me which way lets me either adjust the quote or stop pestering you gracefully. Either way, good running into you at the chamber breakfast. Best, Rosa

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How It Works

Step 1

Type the situation like you'd tell a colleague: "Follow up with a client who's had our proposal for ten days; don't be pushy."

Step 2

Pick a preset if one matches — request, follow-up, apology, introduction, or decline — or skip it and describe the tone yourself.

Step 3

Click Write Email and receive a full draft, subject line included.

Step 4

Replace any bracketed placeholders with real names, dates, and numbers before sending.

Step 5

Adjust freely: re-run with a constraint like "shorter" or "less formal" and compare drafts.

Who Uses This, and Why

Performance review follow-up: After a verbal review, a manager sends a written recap of the feedback discussed plus three concrete commitments — turning a conversation both parties half-remember into an agreed record.
Client deadline pushback: A studio lead renegotiates a launch date made impossible by late client approvals — firm on the new timeline, blame-free in tone, with weekly preview builds offered to keep confidence high.
LinkedIn networking cold-open: A job seeker references a specific talk the recipient gave, asks one narrow question, and requests nothing — the version of a cold open that actually gets answered.
Chasing an unanswered quote: A freelancer nudges a prospect ten days out by adding something new — a held date, a revised option — so the reminder reads as service rather than pestering.
Owning a missed deliverable: An analyst misses a reporting deadline after a data outage and sends an apology that states the cause once, then spends four sentences on the fix and prevention.
Declining scope creep: An agency politely declines a "quick favor" outside the contract while pointing to the change-request path — keeping the relationship warmer than a flat no ever could.

Drafts engineered for the skim-reader

Executives answer emails they can process in fifteen seconds. Every draft front-loads its purpose — subject line names the topic, sentence one carries the ask or the news, and anything historical moves below the fold. You'll notice the difference against generic output that warms up for three paragraphs before saying anything.

Placeholders are honest. Where a real writer would insert specifics only you know — invoice number, meeting date, the client's name — the draft marks it clearly instead of inventing plausible-looking details that could embarrass you if sent unnoticed.

Before

Dear Sarah, I hope this email finds you well. I wanted to reach out regarding the quarterly report that is due on Friday. There are several factors that have made progress challenging this week, including some unforeseen circumstances with the data team...

After

Sarah — can we move the quarterly report deadline from Friday to Tuesday? A last-minute schema change from the data team invalidated my first pass, and I'd rather ship accurate numbers than fast ones. Happy to send partial figures Friday if anyone needs them for Monday's meeting.

Request mode — asking a manager for a deadline extension

Pro Tips From Heavy Users

Put the actual ask in your description's first sentence — the draft mirrors your structure, so a buried request comes back buried.
For follow-ups, include one new piece of information each time (a held date, a fresh option); reminders without new content read as pressure.
Apologies should spend four sentences on the fix for every one spent on the feeling — state the cause once, never twice.
Read the finished draft aloud; anywhere you wouldn't say it to the person's face, edit it.
Cold emails die past 150 words. If the draft runs long, cut the second-best point, not the connective tissue.

Frequently Asked Questions

Will recipients be able to tell AI wrote it?

Not from the prose — drafts avoid the telltale padding ("I hope this email finds you well") and hedge-stacking. What might give it away is missing personal specifics, which is why placeholders exist: fill them in and the message is indistinguishable from your own voice.

Do drafts include a subject line?

Yes, every draft opens with one. Subject lines name the topic concretely rather than relying on vague urgency like "Quick question" — which is the single highest-leverage fix most emails need.

Can I control length and formality?

Add constraints to your description: "under 120 words," "British English," "warm but not chummy." The generator treats these as hard requirements rather than suggestions.

How do names and details get handled?

Anything you didn't supply appears as a bracketed placeholder like [Manager's Name]. Nothing is fabricated — a plausible invented invoice number is worse than an obvious blank.

Can it continue an existing thread in the same voice?

Paste the previous message into your description along with the situation. Matching register to an ongoing thread works noticeably better than describing tone from scratch.

Is there a daily limit on drafts?

No. Generate as many variations as you need — comparing two phrasings of a delicate decline is exactly the right way to use it.